HR, staffing & recruitment
Keep Employees, Candidates & Teams Connected in One Inbox
MessageDesk helps HR, recruiting, and staffing teams text employee updates, communicate with candidates, and keep compliant in one place, without changing phone systems.
"Everything used to run through personal phones. Now, our HR team sees every conversation from candidates to field employees in one shared inbox. It’s faster, more compliant, and nothing gets missed."
Martine M. - HR Coordinator, Manufacturing Industry
Tools that make every HR message clear, timely, and human.
Shared team inbox
Every recruiter, HR manager, and coordinator sees the same conversation threads without texting on personal numbers.
Labels, assignment & routing
Filter and route by department, candidate status, or office location. Keep every message organized and visible.
Text message broadcasts
Send mass updates to candidates or staff for onboarding, policy updates, or benefit reminders.
Scheduled texts
Queue “Welcome aboard!” or “Interview reminder” messages ahead of time to keep things on track.
Automated replies and inbox workflows
Set auto-replies and trigger workflows by keyword (“benefits,” “open role,” “onboarding”).
A2P 10DLC compliance included
MessageDesk helps HR and staffing teams get carrier compliant with opt-in, opt-out, and message history.
One inbox for everything
Clear communication in one inbox that keeps your team and employees in sync.
HR and recruiting teams get a single, organized place to manage every employee or candidate message. Nothing gets missed, no one’s left guessing, and every reply feels fast and professional.
- Eliminate message silos and shared-phone chaos.
- See every conversation in one place, in real time.
- Assign, reply, and comment seamlessly across your team.
- Keep communication consistent, transparent, and on-brand.
Add texting to your office numbers
Add professional texting to the numbers you own and your people already use.
Add texting to the numbers your HR or recruiting team already use. Employees and candidates will know who’s reaching out as teams communicate faster without changing systems or phones.
- Keep your existing HR and office numbers.
- No downtime or disruption to your existing voice service.
- Add texting without disrupting your existing workflows.
Automate reminders & follow-ups
Less manual work. More human connection.
Automate the repetitive parts of HR and recruiting communication like reminders, routing, and follow-ups, so your team can spend more time on high-value work.
- Automatically route messages to the right person.
- Set after-hours replies for clear expectations & boundaries.
- Follow-up and remind candidates or employees with scheduled text messages.
- Save hours and keep interactions timely and personal.
Proof & accountability
Every message, reply, and document stored and searchable.
MessageDesk automatically saves all messages for easy auditing. Keep a record of benefit updates, interview confirmations, and candidate replies in one compliant system.
- Automatically save every message, file, and reply in one secure system.
- Access searchable history for audits or employee records.
- Protect your organization with documented proof of communication.
- Build trust through transparency and accountability.
Compliance & delivery
Reliable text communication that protects your people and your brand.
MessageDesk helps you get approved and fully registered with carriers. We ensure your texts reach candidates and employees safely, securely, in carrier compliance and privacy standards.
- Get fully carrier-verified for dependable message delivery.
- Manage compliance with built-in opt-in and opt-out.
- Maintain complete message history for audits and legal.
Built for HR & staffing teams that rely on clear communication.
MessageDesk connects recruiting, HR, compliance, and leadership in one organized, compliant, and people-first communication system.
Recruiting Teams
Connect with candidates and keep pipelines moving. Send reminders, follow-ups, and updates so talent never slips through the cracks.
HR Coordinators & Managers
Simplify your HR communication from onboarding to benefits reminders with organized, searchable conversations.
IT & Compliance Leads
Protect sensitive employee data and maintain total accountability. MessageDesk will be fully SOC 2 compliant by Q1 2026.
Leadership & Operations
Empower your entire org with faster, more visible communication. Add texting to existing numbers for. No downtime. No disruption.
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See all Integrations"MessageDesk keeps our HR, recruiting, and compliance teams in sync. Everyone sees what’s happening, and our communication is 100% auditable. It’s a huge time saver."
Greg D. - Staffing Coordinator
Additional HR, staffing, and recruitment resources.
Check out these texting resources from our blog.
17 Staffing & Recruiting Text Message Examples + Templates
Why texting works for staffing agencies and recruiters + 17 templates and examples.
Business Messaging | 9 min. read
Using Text Messages to Communicate With Employees & Staff
Guide to using employee text messaging systems to communicate with employees and staff.
Team Messaging | 11 min. read
How to Use Text to Apply & Texting Software for Recruiting
Guide to texting software for recruiting & text to apply + recruiting text message examples.
Automated Messaging | 12 min. read
It's time to start texting
Ready to connect with candidates and employees?
MessageDesk helps HR, staffing, and recruiting teams save hours each week, stay compliant, and keep every message in one place.